Smart Fee Solutions - Click. Pay. Done.
Control fees, reports, records, receipts & Automated reminders from one clean and intuitive platform.
Advanced & AI Built Fee Management Systems
Advanced & AI-powered Fee Management Systems automate billing, streamline collections, and enhance accuracy, helping organizations optimize revenue and improve financial efficiency with smart, data-driven solutions.
AI-Built Dashboard
AI-built fee management dashboard offers real-time insights, automates billing, tracks payments, and enhances decision-making for efficient financial control.
Custom Fee Management
Custom Fee Management Dashboard offers real-time insights, easy tracking, and personalized reports to streamline fee collection and improve financial decision-making.
Multiple Payment Mode
Multiple Payment Mode Dashboard enables seamless tracking and management of transactions across various payment methods for efficient and transparent financial operations.
Auto Reminder & E-receipt
Automate fee reminders and instantly send e-receipts with a user-friendly dashboard that ensures timely payments and transparent transaction tracking.
Custom Reporting & Analytics
Custom Reporting & Analytics Dashboard offers tailored insights and real-time data visualization to help businesses make informed, data-driven decisions efficiently.
Best Online & Offline Fee Collection Solution
Discover the Best Online & Offline Fee Collection Solution with our cutting-edge Fee Management Software. Streamline payments, track transactions, and ensure hassle-free fee collection for schools, businesses, and organizations. Enjoy secure, flexible, and efficient payment processing anytime, anywhere in 2025.
Shira Infotech Online Fees Collection Software
Shira Infotech Offline Fees Collection Software is a robust, user-friendly solution designed for schools, colleges, coaching centers, and educational institutions to manage fee collection seamlessly — even without an active internet connection. The software allows administrators to record, track, and manage student fee payments in real-time, generate receipts instantly, and maintain transparent financial records.
Key Features:
✅ Online payment gateway integration (credit/debit cards, UPI, net banking)
✅ Automated fee receipts & notifications
✅ Customizable fee structures (tuition, transport, hostel, etc.)
✅ Real-time reporting & analytics
✅ Secure, encrypted transactions
✅ Parent & student portal for anytime payment access
Shira Infotech Offline Fees Collection Software
Shira Infotech Offline Fees Collection Software is a robust, user-friendly solution designed for schools, colleges, coaching centers, and educational institutions to manage fee collection seamlessly — even without an active internet connection. The software allows administrators to record, track, and manage student fee payments in real-time, generate receipts instantly, and maintain transparent financial records.
Key Features:
✅ Easy offline fee entry & management
✅ Instant receipt generation (customizable templates)
✅ Student-wise fee tracking and outstanding reports
✅ Secure data storage with backup options
✅ Supports multiple payment modes (cash, cheque, bank transfer)
✅ Detailed reporting for audits & accounting
Frequently Asked Questions
Our FAQ section is designed to help you better understand the features, functionality, and benefits of our online and offline fee management software. Whether you are a school, college, coaching institute, or training center, this guide addresses common queries about system security, payment processing, offline collections, reporting, integrations, and implementation.
Shira Infotech’s Fee Management Software is designed to simplify and streamline the entire fee collection process for educational institutions — whether schools, colleges, training centers, or academies. Managing fee collections manually or through spreadsheets can lead to inefficiencies, missed payments, and accounting errors. Our software offers significant advantages that save time, increase transparency, and improve operational efficiency.
First and foremost, the platform offers a centralized system where administrators can view, manage, and track all fee-related data in real time. Instead of manually reconciling payments from multiple channels (cash, cheque, bank transfers, or digital wallets), everything is automatically updated in the system, ensuring accuracy and eliminating duplicate data entries.
Second, Shira Infotech’s solution is highly customizable — it can handle different fee structures, late fee penalties, scholarships, discounts, and installment plans. Institutions can configure fee heads (tuition, transport, hostel, lab fees, etc.) as per their specific needs. It offers automated reminders and notifications, significantly reducing missed payments. Parents and students receive SMS, email, and app notifications about upcoming or overdue payments.
Another key benefit is automated reporting and audit-readiness. The software generates detailed reports on collections, dues, outstanding balances, and financial summaries — ensuring transparency for both management and auditors. This is particularly helpful for compliance and internal control.
Finally, Shira Infotech’s Fee Management Software offers seamless integration with online payment gateways, allowing parents to make payments from anywhere, at any time, via UPI, net banking, debit/credit cards, wallets, or even offline channels. Institutions benefit from faster collections and reduced administrative overhead.
In short, the advantage lies in automation, accuracy, convenience, transparency, and improved user experience for administrators and parents alike.
When a parent or student makes a fee payment via the Shira Infotech Fee Collection App or web portal, the transaction is securely processed through integrated payment gateways (such as Razorpay, Paytm, PayU, Billdesk, etc.).
Once the transaction is successful, the payment gets immediately recorded and updated in the institution’s backend system. The institution receives the payment into its linked bank account. Settlement times depend on the payment gateway — typically T+1 or T+2 business days for UPI and net banking, and T+2 to T+3 days for credit/debit cards.
Additionally, the system sends an automated receipt (PDF) to the payer via email/app notification.
Administrators can easily access a real-time payment dashboard that displays all transactions — both successful and failed — allowing for full visibility and reconciliation. The dashboard can also generate downloadable reports for accounting and auditing.
For offline payments (cash, cheque, DD), staff can manually update the receipt entry in the system so that all payment records remain centralized and up to date.
Thus, receiving payments via the app is automatic, secure, and easily trackable with clear reporting and bank settlement visibility.
Absolutely. Shira Infotech’s Fee Management Software prioritizes security at every level of the fee payment process. The platform uses industry-standard encryption (SSL/TLS) to secure all data transmissions between the user’s device and the server.
For online transactions, the system integrates with PCI-DSS compliant payment gateways, ensuring that sensitive card or bank details are handled securely according to global financial regulations. At no point does Shira Infotech store or process raw card or banking data — everything is tokenized and processed through secure third-party gateways.
In addition, the system enforces role-based access control — only authorized users can view financial data or perform administrative actions. Audit trails and activity logs are maintained to track changes and ensure accountability.
The platform also provides multi-factor authentication (MFA) for admin logins, adding an extra layer of protection.
Finally, regular data backups and compliance checks are performed to ensure system integrity, uptime, and disaster recovery readiness.
In short, the fee payment process is designed to be fully secure, complying with both industry and legal standards, giving parents and institutions full confidence in using the system.
Yes — while Shira Infotech’s Fee Management Software supports modern digital payments, it also provides full support for offline payment modes like cheque and demand drafts (DD).
When a cheque or DD is received at the institution, administrators can log the payment entry into the system under the relevant student’s account. The system allows entry of cheque/DD number, bank name, date of issue, and deposit date. It also tracks the clearance status — pending, cleared, or bounced.
Once the cheque/DD is cleared, the system automatically updates the student’s fee ledger, triggers the issuance of a digital receipt, and reflects the payment in reports. In case of bounced or rejected cheques, the system can generate penalties or late fees according to predefined rules.
This feature ensures that manual payments do not disrupt the digital accounting process — everything remains consolidated and traceable, whether payments come through UPI or through traditional offline methods.
Thus, Shira Infotech offers complete flexibility to manage both online and offline fee channels, eliminating fragmented tracking.
Implementing Shira Infotech’s Fee Management Software is a quick and structured process, typically completed in 2-4 weeks, depending on institution size. Here’s a typical implementation flow:
1️⃣ Discovery and Requirements Gathering: The Shira Infotech team collaborates with your admin and finance team to understand your current fee structure, payment processes, fee heads, student categories, concessions, installment plans, and reporting needs.
2️⃣ Configuration and Setup: The software is customized to match your institution’s needs — defining fee heads, due dates, fine rules, discounts, and workflows. User roles are assigned.
3️⃣ Integration and Training: The system is linked with your existing ERP (if any), payment gateway is configured, and staff is trained on usage. Parent onboarding is also supported with communication templates.
4️⃣ Data Migration: Historical fee data, outstanding dues, and student records are migrated (if required) so that the system can go live with full continuity.
5️⃣ Go-Live and Support: The system is launched with real-time monitoring from the Shira Infotech team. Post-launch, you receive ongoing technical support and system updates.
Implementation is non-disruptive — institutions can continue collecting fees while transitioning. Once live, fee collection becomes more transparent, efficient, and parent-friendly.
